DYMO File Office
Published by: dipti, in Document manager
December27th2011
DYMO File Office is a document-management-software that is suitable for converting a pile of paperwork into electronic documents. This software uses a different method for scanning and importing of physical documents to electronic documents. With DYMO File, you can scan and import multiple documents simultaneously, in one session. In addition to the multiple-scanning feature, the document management software will automatically sort the scanned files and store them in appropriate folders for you.
How DYMO File works
Before you begin scanning the documents, you will need to create a reservation for each document, such as selecting the folder in which the documents needs to be stored in, appropriate filenames and the format in which the document should be saved - PDF, Word or Excel. With all this information in place, DYMO File creates a unique barcode for each document. The barcode will tell the document management software how to save the documents, where to save the documents and under what file name it should be saved once they are scanned.
Then you should place the barcode on the first page of each document that needs to be scanned and not on all the pages of the document. DYMO File considers all pages coming after the barcode page as the same document. In a way, the barcode acts as separators between each document. The software reads the barcode as and when the documents are scanned and are automatically saved in its proper folders with the appropriate filename.
When you start DYMO File for the first time, the software will ask you to set up the scanner and printer that you will use for scanning documents and printing the barcodes respectively. DYMO File supports only scanners that have automatic document feeders. Any kind of printer can be used with DYMO File and any paper can be used for printing the barcodes. The software even comes with an optional printer called the DYMO LabelWriter which prints the barcodes on sticker labels. Just a point to remember is that, without a scanner or a printer, DYMO will be nothing more than just a Windows Explorer replica.
DYMO File is available in three versions. They are, DYMO File LT, DYMO File Office and DYMO File Professional. The LT (lite) version can allow you to scan up to 200 pages per month. The Office version will let you scan up to 5000 pages per month and is ideal for any small to medium sized companies. The Professional version allows you to scan unlimited documents and is best suited for large sized companies.
Overall, DYMO File may not be very good document management software but it is best suited for converting your large pile of paper documents into electronic documents. For your document management needs you may consider looking for a more suitable program.
How DYMO File works
Before you begin scanning the documents, you will need to create a reservation for each document, such as selecting the folder in which the documents needs to be stored in, appropriate filenames and the format in which the document should be saved - PDF, Word or Excel. With all this information in place, DYMO File creates a unique barcode for each document. The barcode will tell the document management software how to save the documents, where to save the documents and under what file name it should be saved once they are scanned.
Then you should place the barcode on the first page of each document that needs to be scanned and not on all the pages of the document. DYMO File considers all pages coming after the barcode page as the same document. In a way, the barcode acts as separators between each document. The software reads the barcode as and when the documents are scanned and are automatically saved in its proper folders with the appropriate filename.
When you start DYMO File for the first time, the software will ask you to set up the scanner and printer that you will use for scanning documents and printing the barcodes respectively. DYMO File supports only scanners that have automatic document feeders. Any kind of printer can be used with DYMO File and any paper can be used for printing the barcodes. The software even comes with an optional printer called the DYMO LabelWriter which prints the barcodes on sticker labels. Just a point to remember is that, without a scanner or a printer, DYMO will be nothing more than just a Windows Explorer replica.
DYMO File is available in three versions. They are, DYMO File LT, DYMO File Office and DYMO File Professional. The LT (lite) version can allow you to scan up to 200 pages per month. The Office version will let you scan up to 5000 pages per month and is ideal for any small to medium sized companies. The Professional version allows you to scan unlimited documents and is best suited for large sized companies.
Overall, DYMO File may not be very good document management software but it is best suited for converting your large pile of paper documents into electronic documents. For your document management needs you may consider looking for a more suitable program.
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