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PaperPort Professional is very easy-to-use document management software that allows you to manage any kind of document. It can effortlessly convert your physical paper documents into electronic documents. The suite features an impressive OCR (optical character recognition) technology that can automatically convert image files into documents of any file formats (notepad, WordPad and Microsoft Word). The software also has a PDF tool that will allow you to create PDF documents and share it electronically. It also has the ability to automatically create forms that can be filled out electronically by users. If you want to get rid of all the messy paper files and simplify your office then PaperPort Professional is the best choice for you.

PaperPort Professional is available in Enterprise, Professional and Standard editions. Enterprise editions are suite for large organizations as it includes features that allow you to install the software on the company’s network making it accessible to everyone via a desktop. The standard edition is more suitable for a home based business. The Professional edition is suitable for small to medium size organizations.

Features of PaperPort Professional

• Scan documents and images - Documents scanned can be saved in a number of formats such as PDF, TIFF, JPG, BMP, DOC, TXT, XPS and more. Scanned documents can be sent directly to a PDF Viewer or other document views such as Microsoft Word, Microsoft Excel or Notepad.


• Organize, retrieve and share important documents - Documents can be converted into searchable PDF files, allowing for better document tracking facilities. With this software you can easily track important files and folders and can bookmark the most accessed folders and files. PaperPort professional also supports importing of electronic documents created by external programs into the system. The DesktopDelivery tool allows you to monitor folders outside of PaperPort. Whenever new files are added to the monitored folder, the software will automatically import it into the system. This document management software also allows you to monitor email folders for file attachments.


• Effective security - The software supports encryptions thereby allowing documents to be safe. You can also assign various permissions to users.


• PDF creation tool - This tool allows one to create PDF documents easily. Also one can convert any form of document to a PDF document. There is also PDF security tools that allow one to set permissions and restrictions on a PDF document.


• Good search engine - The software has a fast search engine to retrieve documents quickly. Because of the OCR technology, you can easily search text within an image as well.

Ease of Use:

PaperPort Professional provides a number of powerful features that can easily convert your paper based office to an electronic one.

The software supports for easy and high quality scanning of documents. Any user can easily scan and store documents into the system because of its simple and easy-to-use interface.

There is also a detailed help guide to enable users to get help whenever needed. It contains several mini-guides that explain about the basic tasks and processes of the software.

eDocXL is a very friendly document management program. The software supports, scanning documents and business cards, searching documents, importing files and folders from the numerous functions supported by this software. This software is targeted for small or home-based businesses that need document management software that is economical as well as efficient.

The software is very user friendly and easy to use. Every time you start this program, a Welcome Wizard pops up asking the user what he or she would like to do. Also, whenever you start this document management application, a Tip of the Day dialog appears providing some useful information and hints to the user. If you do not want the Welcome Wizard and the Tip of the Day dialog to appear every time you start this application, you can change the settings by un-checking the Show on Startup checkbox.

Features of the eDocXL document management software

• With eDocXL you can scan paper documents and save it as electronic files in various file formats.


• eDocXL lets you to easily export contents of business cards into Microsoft Outlook and Outlook Express address books.


• eDocXL supports optical character recognition (OCR) technology, which means text from image files and scanned documents will be converted to electronic text which can be edited and searched by the search engine.


• The eDocXL software allows you to import all types of documents such as business cards, images, photos and PDF documents. Any Microsoft office documents can be filed and stored in the eDocXL document management software.


• eDocXL allows you to create a document from several different documents by a process called “stitching” which lets you join two or more documents. This is useful as it allows you to put related documents together thereby facilitating a quicker retrieval of documents. All you need to do is select all the files you want stitched together and click the Stitch button.


• eDocXL provides for some very good security features, such as permission rights, security access on certain documents and more. But some of the security features are very stringent. For example, if you take a back up of your documents and want to restore it later you will need to ask the administrator to reactivate the system for you. Another drawback is that the system automatically locks you from accessing it if you make minor changes such as changing the clock time on your computer. You will need a developers help to undo these changes.

Support & Help for eDocXL

The company that developed this software offers online support via their website. Also you can connect with them via email (the BSI technical support team). Their website also has some useful FAQs. They do not however provide any support via telephone or online chat.

eDocXL overall is a very good document management software offering basic document managing functions. It is suitable for small to medium size businesses. If you are interested in something more advance then this software isn’t for you.

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