Soft District

Keeping track of paper is very crucial for any business. Therefore every business must invest in a document management system in order to prevent business documents getting lost, destroyed accidentally or becoming inaccessible at a very important moment. There are so many document management systems available these days in the market, that it becomes important to choose the right one depending on what will suit your business.

Here is a list of some popular document management software:

• OpenDocMan - This is an open source document management system that is available for free for its users. It is developed in PHP which is a cross platform scripting language; therefore it can be run on any operating system. The system requires a web browser in order to use it. It is a very useful system for businesses working on UNIX machines. Some of the features supported by this software are - it keeps track of revision history, performs file check-in and check-out to prevent users from overwriting documents by mistake, allows to revert any changes made in case a problem arises, allows permissions to be granted to users for various modes of access such as read, write and edit. You can also apply a “forbidden” control on a document to prevent others from seeing it.


• OpenKM - OpenKM is another open source document management system. This software isn’t free for use. It is developed in Java and therefore it can run across all platforms. This document management system is suitable for both small and large businesses. To access the system at the user end you just need a web browser, this eliminates the need to install any kind of client-side software and thereby eradicating any compatibility issues that could arise with other document management software.  You can install any of your paper documents into this system via a scanner. The best part about this software is that text can be extracted from a scanned document via optical character recognition, rather than just having an image file that contains no searchable date. Other features include revision control to keep track of document changes, file check-in check-out and security controls to monitor the permissions given to users to access documents.


• DigitalDrawer - The aim of DigitalDrawer is to have a paperless office. Some features of this document management system are highlighting and a marker tool to annotate documents. Other features include version control system that allows you to track changes whenever any is made and the ability to revert to previous versions in case a problem arises. This document management system stores documents in an electronic format and does not lose the benefits that a physical document can provide.  Any paper document can be inserted into the system via a scanner if desired. Once the document is in the system everything will be traceable. The system also features a permission system that allows the administrator to assign different levels of rights to users in order to maintain document security.

Having webcam or digital camera is very necessary as there are so many things that you can do using them. Using your camera you can take lots of pictures and can combine them to make a movie using movie making software. In the same way you can use webcam to do make movies and videos.  Let’s see how ManyCam software help enhance your video and movies.

Many Cam has additional features that will make your video or pictures even more interesting to watch and see. All you have to do is plug in your device like webcam or camera and install ManyCam on your desktop. The very first thing that you can do with ManyCam is that you can add effects like background graphics, text and other cool objects than enhance your video in some or the other way. If you get bored of using graphics that comes with ManyCam, no need to worry as you can download new effects from ManyCam website. Another interesting feature of ManyCam is that it has an option of selecting sources that are attached to your computer system. You can switch between Cameras, Webcam connected to your computer. Not only this you can also transfer videos to any video source using this feature.

If you have multiple cameras attached to your system then you can switch between the cameras to change their angles without even touching them and this does not end here, there are much awaiting functions of ManyCam to be discussed in this article. ManyCam is webcam graphics software and webcam too. Another interesting feature is video capturing. Using this software you can use your webcam as video capturing source for all video applications like Skype or YouTube. ManyCam can also convert a part of your screen to use it as a video source.

Webcam that we normally use for chatting purpose has a drawback. You cannot use your picture from webcam in more than one application at a time and this problem is solved by ManyCam. If you want to add text on your video you can do this too using ManyCam. You can place the text anywhere you want on that picture. Tired of using those limited smileys to share your expressions? Not anymore as using ManyCam you can actually add effects on your face using face detection function that comes with this software. You can add fake eyebrows, Hats, Masks, Hair and can make your picture look interesting. Another feature of ManyCam is that you can make slideshow of your still images by clicking on Shuffle Button but make sure that total size of still images should not be more than 3 Mb. If you want to adjust color of your image, you can do so by adjusting color slider. You can develop black and white photo by using Greyscale option.

ManyCam has end number of functions to be used and if you are facing problem in using all of them, visit website of ManyCam and go through the manual. I am sure this software will add more features to webcam and enhance the task of video making.

Anyone who know virus basics and is aware of virus attack will take necessary steps to avoid downloading virus.

Virus can enter your computer system by many ways. In order to restrict its entry you have to protect your system using licensed antivirus. If you are regular internet user, then you have to keep noticing all the files that you are downloading as this is the most common way a virus can enter in your system. If you receive any mail from unknown source and if it has attachments, try not to open attached files directly. Few viruses that are actively circulated on the internet uses such attached files to destruct the computer. So the best solution is to scan attached files for viruses.

If you have licensed antivirus, keep scanning your system after certain period of time as this will help you in detecting and deleting virus permanently. Always choose complete system scan option and keep updating your antivirus as its database files should be well updated. Many antivirus program automatically link to the internet for updating and if any virus has been detected, it adds virus detection code in its database so that next time if same virus occurs again, it can detect and delete that antivirus permanently. Try to avoid downloading any file that has an extension of .exc. Even zipped files may contain virus so before unzipping it quickly run virus checker on it. If you search on the Google, you will find end number of websites that have list of new viruses so you can collect information about any virus like how destructive it can be. One of the most popular sites is CERT (Computer Emergency Response Team). This site keeps publishing security alerts and computer virus information for users.

Try to read your email online, don’t download it unless you are 100% sure that it’s safe. If any attached file in mail has pcr or pif extension then it is a virus for sure. If your email account has received any Microsoft program file then one thing is sure that it cannot be a virus but it can have a virus embedded in it. As far as known hacker’s cannot add virus to pictures but then better not take risk. Just check out extension as it cannot lie if extension is .jpg.scr then it is a virus but such kind of extension is rare to find in any picture file. Set your computer settings in such a way that it does not auto launch html pages, cookies, security checks and updates etc. without taking your permission! The best feature of anti-spyware program is that it removes all such programs on your computer that sends your data to web as it could be source path for any virus to follow and enter in computer system. So get one quality anti-spyware program. Always switch on firewall on your computer and make sure that all computers on your LAN connection are having that same firewall option too. You don’t need to completely depend on software firewall, router which is also known as hardware firewall is easy to set up and maintain. You can use it to restrict the entry of virus.

After following these tips on how to avoid downloading virus you will surely stay careful and save your system from virus attack.